Audit, Compliance and Risk Blog

Ontario Reviews When Directors May Be Liable Across Common Employers

Posted by Jon Elliott on Tue, Sep 07, 2021


In June, the Ontario Court of Appeal issued a decision addressing two issues that should interest corporate directors – certainly in the province, and probably throughout Canada. The case is O’Reilly v. ClearMRI Solutions Ltd., and the issues it addresses are:

  • when might two companies be considered “common employers” of a single individual employee, sharing responsibilities for compliance with applicable labour laws; and

  • when might corporate directors, including directors of “common employers,” become personally liable for their company’s non-compliance with those laws.

The rest of this note discusses these issues, and the O’Reilly case decision.

When might two companies be considered “common employers”?

The “common employer” doctrine developed under common law. It has been codified into a variety of labour laws, and is applied by judges in cases involving additional laws that are silent on the issue (but have not expressly rejected it). This doctrine recognizes that an employee may simultaneously have more than one employer, and that those employers may or may not share responsibilities (in contrast to situations where one person works for more than one unrelated employer at the same time). This question involves inquiry into the employee’s status with each company, and the relationship between the companies. If an employer is a member of an interrelated corporate group, one or more other corporations in the group may share liability for the employment obligations.

When can directors have personal liability for their company’s responsibilities?

A number of laws make the directors of a corporation jointly and severally responsible for unpaid corporate debts. Relevant to this case, corporation laws (in this case Ontario Business Corporations Act (OBCA) section 131(1)) make directors liable to their corporation’s employees when the company fails to pay its employees for “services performed for the corporation.” OBCA and most corporations codes limit this liability to six months of wages and 12 months of vacation pay that become payable during a director’s tenure on the board. The questions are: 

  • Was the claimant an employee during the director’s tenure?

  • How much does the company owe for services, subject to the limitations noted above?

  • Has the company failed to pay?

What does the O’Reilly case address, and how?

The following summary is drawn from the Ontario Court of Appeal’s decision.

Who are the parties?

The defendants/appellants in this case were three related companies and their directors. Tornado Medical Systems, Inc. (“Tornado”) is an Ontario corporation, with license rights to intellectual property useful for the refurbishment and upgrading of Magnetic Resonance Imaging (“MRI”) machines. Tornado is the top company in a corporate group, and the majority shareholder of ClearMRI Solutions Ltd. (“ClearMRI Canada”) which itself wholly owns ClearMRI Solutions, Inc. (“ClearMRI US”). ClearMRI Canada’s board consisted of five directors, two of whom were also directors of Tornado.

The plaintiff/respondent was William O’Reilly, who had served as the Chief Executive Officer (“CEO”) of ClearMRI Canada and ClearMRI US. O’Reilly’s written employment agreement was with ClearMRI US, but he reported to, and his performance goals were set by, the board of directors of ClearMRI Canada. After his employment ended, Mr. O’Reilly was owed substantial sums, and sued seeking recovery of all outstanding amounts from the ClearMRI companies and Tornado.

What were the facts behind the case?

On May 22, 2012, O’Reilly signed an agreement with ClearMRI US, naming the company as his employer. The agreement specified that O’Reilly was to serve as CEO, with an annual base salary of $153,000 USD in 2012, increasing to $210,000 in 2013. He was also entitled to benefits including paid vacation and other compensation, and to specific payments if he was terminated without notice or cause. He was also eligible to earn a performance bonus of $80,000.

The companies ran into cash flow problems, which O’Reilly took steps to ameliorate. He agreed to defer his full salary commencing in 2013 until ClearMRI Canada started to earn revenue; the deferral continued in 2014. He did not agree to defer his salary indefinitely, and received assurances from ClearMRI Canada and Tornado that ClearMRI Canada was committed to bringing its product to market. In December 2013, O’Reilly also loaned ClearMRI Canada $50,000. To avoid the appearance of a conflict of interest as a creditor, he resigned as a director and CEO of both ClearMRI Canada and ClearMRI US – but actually continued in the CEO role.

In April 2014, O’Reilly secured a regulatory clearance from the U.S. Food and Drug Administration. The motion judge later found that this step entitled him to an $80,000 performance bonus, which was never paid.

As subsequently found by the courts, by the spring of 2014, it was apparent that ClearMRI Canada was no longer committed to bringing their product to market. On August 6, 2014, Mr. O’Reilly asserted that he had been constructively dismissed, and demanded payment from ClearMRI Canada and ClearMRI US of $281,315 in unpaid salary, and repayment of the $50,000 loan.

What was litigated?

In October 2014, O’Reilly sued ClearMRI Canada, ClearMRI US, Tornado, and individual directors of ClearMRI Canada and Tornado. He sued the corporations (as common employers) for all unpaid wages and employment entitlements. He sued ClearMRI Canada and ClearMRI US for the unpaid loan. His claims against the individual directors were for six months’ wages and twelve months’ vacation pay, as limited by OBCA section 131.

On September 2, 2015, Mr. O’Reilly obtained default judgment against ClearMRI Canada and ClearMRI US for deferred salary, vacation pay, the performance bonus, and the unpaid loan, totalling $381,103.84, plus costs. When the companies failed to satisfy the default judgment, O’Reilly moved for summary judgment against the remaining defendants.

What did the motion judge decide?

The motion judge granted summary judgment for Mr. O’Reilly. In reaching this conclusion, she discussed and decided the following:

The judge reviewed the common law of “common employers,” focusing on three particular factors: the employment agreement itself; where the effective control over the employee resides; and whether there was common control between the different legal entities. She found that O’Reilly reported to the ClearMRI Canada board, which set his performance goals and effectively controlled his activities. She also noted that ClearMRI US was a wholly-owned subsidiary of ClearMRI Canada, established to bring the parent’s existing line of business into new territory. She also found Tornado to be a common employer, based on “sufficient control” over O’Reilly, on acceptance of the loan, and on joining in assuring him that ClearMRI Canada was committed to bringing its product to market.

The judge found the ClearMRI Canada directors jointly and severally liable under OBCA section 131 for six months of unpaid wages and twelve months of vacation pay ($153,400). Having found Tornado to be a common employer, she also found Tornado’s directors would be jointly and severally liable under OBCA if Tornado failed to pay.

What has the court of appeal decided?

Tornado appealed, arguing that it was not a common employer and therefore not liable. The Court of Appeal analyzed these claims. The ClearMRI companies and their directors were not part of this appeal, so the motion judge’s determinations about them are not addressed directly in this decision.

The Court of Appeal applied a stricter standard for “common employer” than the motion judge had done. This decision looks beyond the simple fact that corporations are affiliated (as the three in this case are), to ask whether “it is shown, on the evidence, that there was an intention to create an employer/ employee relationship between the individual and the related corporation.” In this case, the Court of Appeal found no such intention relating to O’Reilly. Accordingly, this decision accepts Tornado’s appeal and overturns the summary judgment. This result also extinguishes potential liability for Tornado board members under OBCA (although the one individual involved in the appeal was also a ClearMRI Canada board member and so retained potential liability in that role).

Now what?

This case provides a useful reminder to corporations that share some responsibility for people who are formally employed by one corporation, to review and ensure appropriate documentation of each corporation’s formal and practical influence over each such individual. At the same time, corporate directors should remember that they might face personal liability if their corporation(s) fail to pay money owing to employees.

Self-assessment checklist

Does my corporation have any formal connection to any other corporation?

  • If so, does either corporation employ any individual whose work also provides service and/or value to the other? Are any such arrangements documented and formalized?

  • If so, does either corporation provide direction to any individual who works for the other? Are any such arrangements documented and formalized?

Where can I go for more information?

O’Reilly v. ClearMRI Solutions Ltd. 2021 ONCA 385 (CanLII website), 

About the Author

Jon Elliott is President of Touchstone Environmental and has been a major contributor to STP’s product range for over 30 years. 

Mr. Elliott has a diverse educational background. In addition to his Juris Doctor (University of California, Boalt Hall School of Law, 1981), he holds a Master of Public Policy (Goldman School of Public Policy [GSPP], UC Berkeley, 1980), and a Bachelor of Science in Mechanical Engineering (Princeton University, 1977).

Mr. Elliott is active in professional and community organizations. In addition, he is a past chairman of the Board of Directors of the GSPP Alumni Association, and past member of the Executive Committee of the State Bar of California's Environmental Law Section (including past chair of its Legislative Committee).

You may contact Mr. Elliott directly at:

Tags: Labour & Employment, Canada, Directors Liability, Ontario Court