--- title: "US Employers: It’s Time For New I-9 Forms" description: By now, every reader should know that employers in the United States must verify would-be employees’ eligibility to work in the U.S. image: https://blog.stpub.com/hs-fs/file-26859149-png/images/help_wanted_sign.png --- [![Specialty Technical Publishers](https://blog.stpub.com/hubfs/STP-logo-white-orange.png)](http://www.stpub.com/) - [My Account](http://stponline.stpub.com) - 1-800-251-0381 # Audit, Compliance and Risk Blog ## [US Employers: It’s Time For New I-9 Forms](https://blog.stpub.com/bid/176237/US-Employers-It-s-Time-For-New-I-9-Forms) Posted by [Jon Elliott](https://blog.stpub.com/author/jon-elliott) on Tue, Apr 09, 2013 - [Tweet](https://twitter.com/share) ![http://www.stpub.com/publications/corporate-governance/corporate-governance-elus](https://blog.stpub.com/hs-fs/file-26859149-png/images/help_wanted_sign.png?width=107&height=85&name=help_wanted_sign.png)By now, every reader should know that [employers in the United States](http://www.stpub.com/employment-law-a-comprehensive-guide-for-the-american-workplace-online) must verify would-be employees’ eligibility to work in the U.S.  The critical form for doing so is **Form I-9 (Employment Eligibility Verification)**, issued and administered by the U.S. Citizenship and Immigration Services (USCIS) unit of the federal Department of Homeland Security. **You may or may not have seen the reports that USCIS issued a revised I-9 Form in March, “Rev. 03/18/13”, which all U.S. employers must use beginning May 7, 2013.**  This gives employers a few more weeks to retool their procedures and to use up their stocks of the earlier forms (“Rev. 08/07/09”). ### **What has changed?** The revised I-9 updates information requirements *slightly*, and expands from one sheet to two because of larger fonts and more spacing in the question/answer blocks (I must not be the only person whose eyesight is deteriorating).  New or revised information consists of the following: - The former block for “Maiden Name” has now been generalized to ask for “Other Names Used (if any)” - The block for “Social Security Number” now specifies “U.S. Social Security Number” (lest one mistakenly use a Canadian Social Insurance Number or other national identifier, presumably). - Blocks have been added for the employee’s email address and telephone number - Blocks for employer representatives to list employee documents actually reviewed have been reformatted to clarify required information about each such document. With these changes, the forms provide for the following information: - Section 1 – Employee Information and Attestation - Section 2 – Employer or Authorized Representative Review and Verification - Section 3 – Reverification and Rehires USCIS has also made conforming revisions to the following instructional materials intended to help employers comply: Finally, USCIS has also updated its online eligibility verification system, **E-Verify**. [Employers](http://www.stpub.com/employment-law-a-comprehensive-guide-for-the-american-workplace-online) can register with E-Verify, log in to enter information from an applicant’s I-9 and receive verification of eligibility.  Use of E-Verify is optional for most employers, but some agencies may require contractors to use it.  This system is not perfect, but its use is expanding. The following checklist provides guidance on the types of questions to ask about your organization. ### **Implementation Checklist** - Has the organization established procedures to ensure that each new hire is eligible to work in the United States, using USCIS Form I-9? - Does the organization provide training to ensure that personnel who review and verify forms for completeness, ensure that they follow procedures that ensure the organization’s compliance with USCIS requirements, *and *also ensure against possible discrimination against prospective employees? - Does the organization use E-Verify? - Has the organization begun to use the latest revised Form I-9 (rev. 3/8/13)?  ### **Where Can I Go For More Information?** - USCIS “I-9 Central” [web page](http://www.uscis.gov/portal/site/uscis/menuitem.eb1d4c2a3e5b9ac89243c6a7543f6d1a/?vgnextoid=84c267ee5cb38210VgnVCM100000082ca60aRCRD&vgnextchannel=84c267ee5cb38210VgnVCM100000082ca60aRCRD): - [New I-9 Form](http://www.uscis.gov/files/form/i-9.pdf) for download  - [New Handbook](http://www.uscis.gov/files/form/m-274.pdf) for Employers (M-274) - USCIS "E-Verify" [web page](http://www.uscis.gov/portal/site/uscis/menuitem.eb1d4c2a3e5b9ac89243c6a7543f6d1a/?vgnextoid=75bce2e261405110VgnVCM1000004718190aRCRD&vgnextchannel=75bce2e261405110VgnVCM1000004718190aRCRD)    **About the Author** *[![http://www.stpub.com/publications/corporate-governance/corporate-governance-elus](https://blog.stpub.com/hs-fs/file-17039548-jpg/images/jon_elliott_w_border.jpg)Jon Elliott](http://en.stpub.com/company/authors/jon-f.-elliott) is President of [Touchstone Environmental](http://en.stpub.com/company/authors/touchstone-environmental) and has **been a major contributor to STP’s product range for over 25 years. He was involved in developing [16 existing products](http://en.stpub.com/company/authors/jon-f.-elliott),**including [Workplace Violence Prevention: A Practical Guide to Security on the Job](http://www.stpub.com/workplace-violence-prevention-a-practical-guide-to-security-on-the-job-online),[Securities Law](http://www.stpub.com/securities-aw-a-guide-to-the-1933-and-1934-acts-and-their-amendments-including-sarbanes-oxley-and-dodd-frank-online) and [Directors' and Officers' Liability](http://www.stpub.com/publications/corporate-governance/corporate-governance-dl).* *Mr. Elliott has a diverse educational background. In addition to his Juris Doctor (University of California, Boalt Hall School of Law, 1981), he holds a Master of Public Policy (Goldman School of Public Policy [GSPP], UC Berkeley, 1980), and a Bachelor of Science in Mechanical Engineering (Princeton University, 1977).* *Mr. Elliott is active in professional and community organizations. In addition, he is a past chairman of the Board of Directors of the GSPP Alumni Association, and past member of the Executive Committee of the State Bar of California's Environmental Law Section (including past chair of its Legislative Committee).* *You may contact Mr. Elliott directly at: [tei@ix.netcom.com](mailto:tei@ix.netcom.com).* ** ** Tags: [Business & Legal](https://blog.stpub.com/topic/business-legal), [Employer Best Practices](https://blog.stpub.com/topic/employer-best-practices), [Employee Rights](https://blog.stpub.com/topic/employee-rights), [EEOC](https://blog.stpub.com/topic/eeoc) ### Follow Me ### Subscribe by Email ### Browse by Topic Area - [Accounting & Tax ](https://blog.stpub.com/topic/accounting-tax) - [Business & Legal ](https://blog.stpub.com/topic/business-legal) - [Corporate Governance  ](https://blog.stpub.com/?Tag=Corporate+Governance) - [Environmental ](https://blog.stpub.com/?Tag=Environmental) - [Global ](https://blog.stpub.com/?Tag=Global) - [Health & Safety ](https://blog.stpub.com/topic/health-safety) - [Internet ](https://blog.stpub.com/?Tag=Internet) - [Transportation ](https://blog.stpub.com/?Tag=Transportation) ### Browse by Tag - [Environmental (344)](https://blog.stpub.com/topic/environmental) - [Business & Legal (309)](https://blog.stpub.com/topic/business-legal) - [Environmental risks (300)](https://blog.stpub.com/topic/environmental-risks) - [Health & Safety (296)](https://blog.stpub.com/topic/health-safety) - [EPA (283)](https://blog.stpub.com/topic/epa) - [Terms & Conditions](https://stphub.stpehs.com/wp-content/uploads/2021/01/STP-Terms-of-Use-Dec-20.pdf) - [Privacy Policy](https://stphub.stpehs.com/wp-content/uploads/2020/12/STP-Privacy-Policy.pdf) - [License Agreement](https://stphub.stpehs.com/wp-content/uploads/2021/01/STP-License-Agreement-Dec-20.pdf) - [Sitemap](http://stpub.com/sitemap) - [Support](http://stpub.com/support) © 2021 STP ComplianceEHS - All rights reserved